The Silent Cost of Booking Late: Why Lead Time Still Matters

Internal meetings and office visits. Customer meetings. Events.

They’re the heartbeat of business travel — and together, they make up 74% of all corporate travel reasons (Navan, 2024)

Travel is not just back — it’s booming.

Navan also reports that for companies with between 600 and 3,000 employees, the average number of people travelling has surpassed pre-COVID levels. In 2022, the average was in the low 80s. By 2024? That number jumped to the high 130s. That’s a 60%+ increase in just two years.

So far more people travel for work now AND we are travelling more than ever before.

median number of travelers per company graph
Modern Business Travel Benchmarks, Navan, 2024

The costs are rising too.

  • 📈 Hotel prices are up.The average nightly rates globally increased by nearly 5% from Q4 2023 to Q4 2024. (HotelHub, 2024). After several years on consecutive sharp increases, we continue.
  • 🛌 Occupancy is up.
    Global hotel occupancy hit around 70% in 2024 — up from 2023 — and 2025 is tracking to go even higher, especially in major corporate hubs. (FCM Consulting, 2024)

So what does this all mean?

A Perfect Storm for Travel Bloat

Let’s connect the dots:

  • More employees are travelling
  • Hotel demand is rising
  • Prices are following suit

Layer that with what we know about booking lead behaviour and you have a recipe for invisible overspend.

When hotel occupancy is tight and prices are creeping up, lead time becomes everything. The longer you wait, the more you pay. Not because of poor negotiation, but simply because there’s less availability and higher demand. It's basic economics — but in the fast-moving world of business travel, it's easy to overlook.

And so, travel bloat quietly chips away at your bottom line.

Raomr wants to pay employees, not hotels.

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